Work from complete information
Current employee records and clearly documented employment terms provide the basis for calculating salaries, benefits, deductions and other payroll items correctly.
HR & Payroll Administration
Payroll & People Administration
When payroll runs well, your people and business can focus on what matters most.
Payroll sits at the meeting point of people, finance and employer responsibility. Each cycle depends on accurate employee information, agreed cut off dates, careful calculations and timely coordination across salaries, CPF contributions, employee income reporting, leave and changes to the workforce.
We support employers managing payroll and day to day HR administration in Singapore. Working with business owners, management, HR and finance teams, we keep responsibilities clear, resolve questions before payroll is finalised and connect payroll outputs with the records, submissions and follow up that come next.
Every payroll cycle carries wider responsibilities
Accurate payroll begins before the calculation and continues beyond the payslip.
Reliable payroll depends on more than applying salary figures. Joiners and leavers, leave, benefits, variable payments, deductions and changes to employment terms must reach the right people by an agreed cut off, be reviewed consistently and carry through to the appropriate records and submissions.
Set clear cut offs and approvals
Agreed deadlines for payroll changes, leave, claims, bonuses and other adjustments give the appropriate people time to review and approve information before payroll is finalised.
Connect payroll with financial records
Payroll reports should support accounting entries, reconciliations, management review and the information used for applicable employer submissions.
Manage employee information responsibly
Personal, employment and salary information requires appropriate access, careful handling and reliable records throughout the payroll and HR administration process.
Keep pace with workforce changes
New hires, departures, salary revisions, unpaid leave and other employee changes need to be reflected at the appropriate time and followed through across the relevant records and obligations.
Well managed payroll administration brings these responsibilities together in one dependable process. It helps employers meet their obligations while giving employees an experience they can rely on.
Built for employers managing people in Singapore
We support businesses at different stages of employing and managing people in Singapore, from companies preparing for their first hires to established employers with recurring payroll and HR administration requirements.
Our clients may include:
New and growing employers
Establishing payroll processes and employee records as their teams take shape.
Established businesses
Seeking dependable assistance with recurring payroll, statutory submissions and employee administration.
International groups with Singapore operations
That need local payroll support aligned with regional finance, HR or reporting processes.
Businesses undergoing change
Where new hires, departures, salary revisions or internal transitions require careful coordination.
Our services relate specifically to payroll and employer administration requirements within Singapore. Where a matter also involves another jurisdiction, we can work with the client’s internal teams or appointed overseas advisers to help coordinate the relevant information.
Connected support across payroll and employee administration
Our services bring together the recurring activities that keep payroll accurate, employee records current and applicable employer submissions on track.
01
Payroll processing
Preparation of recurring payroll calculations based on approved employee information, including salaries, variable payments, benefits, deductions, leave adjustments and joiner or leaver details. We can also support payroll setup or transition where required.
02
CPF and payroll statutory submissions
Preparation and coordination of CPF contributions and applicable payroll related statutory submissions, based on the information available for each payroll cycle.
03
IR8A and employee tax reporting
Preparation of IR8A forms and applicable employee income information for submission or review, including coordination of the underlying payroll records required for annual submission.
04
Employment agreement support
Administrative support with employment agreements and related documentation using agreed templates and information provided by the employer. Where legal interpretation or bespoke drafting is required, the employer should obtain advice from an appropriately qualified legal professional.
05
Leave and HR administration support
Ongoing assistance with leave records and day to day employee administration, including updates arising from new hires, departures and changes to employee information or employment terms.
These services can be engaged individually or combined into a connected scope, giving you practical assistance across the payroll cycle and the employee administration that surrounds it.
A clear and coordinated way of working
Shape the engagement around the requirement
We first establish what you need, whether that is recurring payroll administration, support with an annual submission, assistance with employment documentation or a combination of services.
Agree responsibilities and timelines
We confirm the information required, who will provide and approve it, the activities we will manage and the relevant review, completion or submission dates.
Review and prepare the work
We review the information received, prepare the agreed deliverables and raise questions directly with the appropriate person. For recurring engagements, this process is organised around an agreed timetable and method for communicating changes.
Complete and follow through
We coordinate the agreed outputs, records, submissions and administrative follow up within our scope, keeping the relevant people informed as the work progresses.
Whether the engagement is one off or recurring, you will know what we need, what we are handling and what happens next. Appropriate systems and direct communication work together to keep information organised and each matter moving.
A scope shaped around your workforce and requirements
Fees are based on the nature and extent of the support required. Relevant factors may include the number of employees and employing entities, payroll frequency and complexity, the services included, the systems and records involved, and whether the engagement is one off or recurring.
After discussing your requirements, we will prepare a tailored proposal setting out the recommended scope, responsibilities, fees and relevant assumptions. You can then review the proposed arrangement and ensure it reflects the way your business operates before the engagement begins.
Frequently asked questions
Can you support businesses with only a small number of employees?
Yes. Our services can be tailored to the size of your team and the level of assistance required. A smaller employer may need help establishing a dependable payroll process, while another may require only selected services such as CPF submissions, leave administration or employment documentation.
What information do you need before processing payroll?
The information required will depend on your workforce and payroll arrangements. It commonly includes employee details, agreed employment terms, salary changes, variable payments, benefits, deductions, leave adjustments, joiners, leavers and the relevant approvals for that payroll period.
We agree the required information, format and cut off dates with you at the outset so that responsibilities are understood before each payroll is prepared.
Can you assist with CPF contributions and other payroll related statutory submissions?
Yes. We can prepare and coordinate CPF contributions and applicable payroll related statutory submissions using the employee and payroll information approved by you.
The precise requirements may vary according to factors such as an employee’s citizenship or residency status, age, wages and other circumstances. Submission access, approvals and payment responsibilities will need to be provided as part of the engagement.
What employment agreement support do you provide?
We can provide administrative assistance with preparing and maintaining employment agreements using agreed templates and information supplied or approved by the employer.
Our role does not replace legal advice. Bespoke contractual provisions, legal interpretation, employment disputes or other matters requiring a legal opinion should be referred to an appropriately qualified employment lawyer.
Can we engage you for leave or HR administration without outsourcing our payroll?
Yes. Leave and HR administration support can be provided as a standalone service where this suits your internal arrangements. We will agree the records to be maintained, the information your team will provide and the responsibilities included within our scope.
Can you take over an existing payroll process from our internal team or another provider?
Yes. We can support the transition by reviewing the existing payroll timetable, employee records, opening information, recurring payroll items and current allocation of responsibilities.
We will identify the information and access needed for the handover and agree a transition plan with you. Any incomplete records, unresolved balances or historical corrections requiring separate work will be discussed before they are added to the scope.
Do your payroll and HR administration services cover employees outside Singapore?
Our HR and payroll administration services cover employees and employer requirements within Singapore. Where a Singapore engagement also involves regional teams or information from another jurisdiction, we can coordinate with your internal teams or appointed overseas advisers, but we do not replace the relevant local payroll or employment specialists in that jurisdiction.
How do you handle confidential employee and payroll information?
We agree appropriate methods for sharing, storing and accessing employee information at the start of the engagement. Access is limited according to the work being performed, and suitable systems and controls are used to support the responsible handling of payroll and HR records.
We will also clarify who within your organisation is authorised to provide information, approve payroll and receive employee related reports.
Why should I outsource my HR and payroll function?
Outsourcing can give your business access to an organised payroll and administration process without having to build every capability internally. It can reduce the time your management, finance or HR teams spend coordinating recurring work, while providing additional continuity as your workforce and requirements develop.
The right arrangement should complement your internal team rather than distance you from your employees. We agree what remains with your business, what we will manage and how information and decisions will move between us, giving you practical assistance while retaining appropriate management oversight.
Your people matter. Reliable payroll and administration are part of the experience we create.
Whether you need assistance with a single annual submission, ongoing payroll, employment documentation or day to day HR administration, we can shape the support around your team, responsibilities and way of working.